Getting a backup of Office 365 Mailboxes from time to time becomes a very significant task. Because Office 365 does not allow any concern to get backup of data in the local drive, and numerous reasons are there that initiating users to backup Office 365 mailboxes in PST. A .pst file is the most appropriate to obtain the backup of Office 365 mailboxes because it can be released in any Outlook version and can be previewed.
Way to Backup Office 365 Mailboxes to PST?
To get back up Office 365 mailboxes to PST, there are available two ways:
- Manual method
- Professional third-party tool: Shoviv Office 365 Backup and Restore
1. Manually Backup Office 365 to PST:
E-Discovery method:
- Login to Office 365 through the administrator permits.
- Enter into Admin>Exchange
- Go to the permissions, after that go to Admin Roles>> Discovery management.
- To add roles. Click on the plus (+)sign
- Click on the “Mailbox Import/Export”
- Click another the (+)sign which is below “members” and once click on the user
- Here, all essential steps are done then Click on the Save button.
- Go behind “Compliance Management>>in place eDiscovery and hold” and click on the “New”.
- Enter the name here and click on the Nex
- Click on “Search all mailboxes” to select all mailboxes or the selected ones by “Specify Mailboxes to Search” opportunity and adding the (+).
- Concern the filter and click on the “Next” in the “Search Query”
- “In-Place Hold setting” dialogue will launch, here you can identify the number of days till when the items will be reserved before they delete from the server.
- Now go for “Finish”.
- After receiving the verification message, go to close the process by clicking the “Close”
- After the success of the procedure, all generated searches will be found listed. Click on the download bullet to export the .pst files.
Limitations of Manual Method:
- Very tiresome and time-consuming method.
- Having the backup of selective data only such as emails, contact, or calendars.
- Required technical knowledge before performing the manual method. It is not appropriate for beginner users.
- No assurance of the accurate and full backup.
2. Shoviv Office 365 Backup and Restore:
Shoviv Office 365 Backup and Restore Software is the majority appropriate tool to backup Office 365 mailbox in the PST file, having a user-friendly GUI and it is embedded with the numeral of user-centric features. The generate .pst files can be open and previewed in all Outlook versions of operating systems planned periodic Backup option Filter Backup Option, Task-Based Backup Processing are a few of its highlights. Using the tool, users can also restore data from .pst files to Office 365 mailboxes. It is a simple, fast, and perfect solution.
What it features:
- It provides a fast and protected backup of Office 365 mailboxes in PST format.
- The PST file can be open in any Outlook version of Windows O.S. and can be previewed easily.
- This Office 365 Backup tool comes with superior features of full and incremental backup and review scheduled backup tasks.
- An advanced backup option prohibits the duplicity of items and provides an improved working experience.
- The Software works on a task-based backup procedure where no requirement of creating association all-time to run jobs.
- The Office 365 backup tool works alongside and runs various jobs at a time.
- IT has options for programmed Incremental backup and Filter backup
- Filter item feature to filter item based on Date & Time is also embedded within the software.
- The Software is also capable of restoring backup mailboxes from the PST file to Office 365.
Conclusion:
It has all the looked for features of Shoviv Office 365 Backup and Restore Software. Users can also check their work effectiveness by downloading a free trial /demo version of the software that allows performs the first 50 items per folder.