The performance of enhanced emailing clients and servers has progressively become popular amongst the user for good services. MS Office 365 and MS Outlook are both email platform name of Microsoft, still, due to some causes condition may come up which assure the users to export Office 365 mailbox backup to PST.
Reasons for Microsoft Office 365 email backup to Outlook PST
MS Office 365 doesn’t offer any built-in option to export Office 365 email to Outlook PST file, the user goes to catch the DIY option for accomplishing a similar task.
- Archive Office 365 mailbox in Local drive: By taking backup Office 365 in the PST file, the user can save office archive mailbox to local drive and hence work as a partiality.
- Decrease the size of MS Office 365 Emails,& the user can decrease the size of Office 365 by keeping back up of Office 365 mailbox in PST file format.
Here in this blog, we will talk over the needs and techniques for Microsoft Office 365 email backup to Outlook PST, manual technique as well as a professional third-party tool to achieve this task which supports you to make the task relaxed& hassle-free.
The manual technique to MS Office 365 Emails Backup to Outlook PST
- Run &Log-in to Office Account online with Administrator authorizations
- Then, Go to Admin > Exchange.
- Click Permissions over the left pane. And then go to Admin Roles >> Discovery Management.
- From Discovery Management here, click the ‘+’ sign to add Roles.
- Now click on ‘Mailbox Import/Export’below the roles.
- Below ‘Members’, click the ‘+’ sign over again& click on the name of the user.
- After finishing the necessary steps click on “Save”.
- Go to the “Compliance Management >> in-place eDiscovery & hold”tab & click on the New (+)
- From the dialogue box“In-Place eDiscovery & Hold”, enter the name and click on the “Next”
- After that select all mailboxes by clicking on the “Search all mailboxes” option or the selected ones by “Specify mailboxes to search” option and adding the ‘+’
- Fixed the filters and click on the “Next” button from the next ‘Search query’ display
- The next screen is “In-Place Hold Settings” from where you can identify the number of days for which the items are to be saved before they are removed from the server.
- Now, click on the “Finish”
- Lastly, after seeming confirmation message click the “Close” button.
- And finally, all the created search gets listed, after the finishing of the process, effects, you yet you can click on the downward arrow to export the .pst files
Limitations of the manual technique:
- The manual method is lengthy and consumes a lot of time.
- Data of emails, calendars, contacts cannot be exported altogether.
- No filter items have been delivered to export items.
- Requires technical expertise.
Third-Party solution
The above process puzzle must go with a third-party solution like Shoviv Office 365 Backup and Restore Software that is very expert and relaxed while it comes to backup Office 365 email into PST files.
Shoviv Office 365 Backup and Restore Software:
Shoviv Office 365 Backup and Restore Software is an expert Office 365 backup tool. This software comes with a user-friendly GUI and offers easy to appreciate processing. The tool is laced with various user-centric features and simplifies easy to do work.
Let’s talk over its features:
- Shoviv Office 365 Backup and Restore Software proceeds backup in PST files which can be vulnerable and previewed into all Outlook versions.
- The software easily offers a backup of User mailbox, Public Folders, and Archive mailbox.
- This software is laced by many user-centric features for example Full Planned Incremental Periodic backup and filter preference.
- The software works synchronously and it can run multiple tasks at a time.
- It also offers the feature to restore backup files to Office 365 mailboxes naturally.
- The software also affords a report on the whole process.
Conclusion:
Hence, for the easy backup of Office 365 into the Outlook PST file, we would suggest users go for third-party software such as Shoviv Office 365 Backup and Restore Software which is capable to manage such tasks and offer acceptable results with no interruption.
Note: To confirm the functioning of the software a trial version is also available to download with perform first 50 items per folder freely.