More than a paperless office or business mailroom, automation serves as a secure information carrier. Traditional mailroom solutions (Digital mailrooms) are much more advanced to meet the needs of business communication. If the technology implemented is not safe enough to block misplaces or losing documents, then it will be a mess instead of secured mailing.
In the case of mailrooms, there is mailroom automation software that processes the documents from a single point scanned copy, email, fax or image. The input scanned from different sources are organized and routed to the personal inbox. Thus automated mailrooms do secure document management and processing according to the business needs.
Mailrooms are automated to get a cost-efficient workflow business environment. Its simple to integrate the automated mailroom back-end processes to customer management, document management, database for accelerated business processing.
Mailroom Automation vs Planning
Critical business decisions are mainly based on the complete and timely information. Countless amount of documentation needs to be manually sorted, tracked and data extracted, scanned and delivered within seconds using automated mailroom solutions. Information passed on to more that one person requires careful planning. A single form should be delivered to multiple recipients in some instances. Identifying the terms and conditions to organize and search for documents helps documents to be delivered correctly.
Automail system also promotes mailroom automation to a global level as the information can be accessed from anywhere at any time by the desired staff members. The time when the scanned input indexed is routed for delivery to each single recipients. This ensures information security and secrecy of the information passed. Alerts are set in the document management system itself to notify missed documents and are traced and delivered at the right place.
Marketing professional can keep tracking their customer responses and inquiries using the mailrooms instead of the phone. Phone inquiries need to be noted down as mailroom serves as an all-in-one platform for marketing strategy implementation, planning, and customer communication up to invoice generation. The system helps the strategist to plan accordingly and market the product. There are automatic alerts received from the system on inquiries, messages that helps to not get missed on any information. This helps to acquire the marketing goals for accelerated business Growth for an Organization.